Ending the employment contract can be one of the most complex and difficult actions an employer will ever take with an employee. Legal issues can abound so be sure to familiarize yourself with the following terms and what procedures you need to keep in mind as an employer.
Resignations
While it would seem there's not much to say about resignations, they are not as clear-cut at times as an employee handing their manager a letter. As Kathryn J. Filsinger points out in Employment Law for Business and Human Resources Professionals, "there are some cases that suggest that an employee may retract a written resignation up to the time that the employer formally communicates its acceptance of the letter." If, in your workplace, it is also common practice to accept verbal resignations as regular practice, you are opening yourself up to convoluted scenarios where employees may decide to change their minds. Therefore, it is a good idea to create a standard template letter you can hand to the employee acknowledging that you accept their resignation, given on a specific date.
Likewise, there are times in the heat of a moment where an employee may hand back keys or other company property and state either to co-workers or managers that they are not coming back. A similar letter of acceptance of the resignation should be served and the intent will be considered binding. However, if the statements are vague - such as "I can't wait until I find another job and can get out of this place" the courts will not recognize it as a resignation.
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